Position title
OFFICE MANAGER
Description

OFFICE MANAGER – WEYMOUTH, MA

We are seeking an upbeat, energetic and creative Office Manager to assist our client with their administrative & office responsibilities!

Schedule:  Monday – Friday | 8:30AM – 5PM

Our client is a National, growing Specialty Chemicals Manufacturer who is looking to fill the position of Office Manager in their Weymouth, MA office. This is an incredible opportunity for someone who is energetic with an upbeat attitude, gets excited about working on projects that may be outside the scope of their core responsibilities, and who is willing to learn and grow within this role to take on other tasks and positions.

The company operates over 60 locations nationwide and has been growing for over 40+ years. Their goal is to serve the needs of companies looking for effective solutions to their cleaning and sanitation challenges. The Weymouth office services customers in the states of Massachusetts and Maine. They are experiencing impressive growth and are looking for an individual who would like to be a part of their team.

This is an incredible opportunity for someone who is energetic with an upbeat attitude, gets excited about working on projects that may be outside the scope of their core responsibilities, and who is willing to learn and grow within this role to take on other tasks and positions.

This individual will have anywhere between 1-5 years of experience with excellent computer/MS Office skills. The position can grow beyond the job description into more, e.g. Payroll or other high responsibility functions.

If you feel you are the right fit for this opportunity then I want to hear from you today!

Role & Responsibilities:

The Office Manager, under the direction of the General Manager will coordinate the day-to-day operations for the Weymouth office.

  • Accounts Payable and Accounts Receivable: Responsible for all A/P and A/R related functions. Generate and balance month-end accounting reports for the Weymouth operation. Maintain and update customer and vendor files. Responsible for generating commission reports for all sales representatives.
  • Order entry and generating delivery tickets.
  • Generate and update a variety of reports: Administrative, A/R, Monthly Sales Report(s), Operations, Expense Reports, Inventory, Production, Scheduling
  • Maintain and update files: Customer, Vendor, DOT, Compliance, Service Reports, and SQF files.
  • Collections: Initially, this individual will handle all Collections duties for the Weymouth office.
  • Customer Service: Responsible for general correspondence, answering incoming phone calls, and ensuring customer requests are completed
  • Sales Support: Coordinate group and individual sales meetings for the office. Work with sales reps to meet the needs of customers, including administrative tasks, maintaining information for customer files, maintaining marketing material, corresponding with customers on billing related issues. Responsible for processing employee monthly expense reports.
  • Operations Support: Act as secondary point of contact for all Operations related issues, under the direction of the Operations Manager. Assist in organizing incoming service requests and all new customer installs. Act as liaison between sales and operations teams to ensure organized workflow. Responsible for maintenance of all Operations related compliance files. Responsible for entering all inventory and production reports. Assist Operations Manager as needed on preparing schedule for daily deliveries.
  • Marketing: Develop and maintain custom signage and labeling products at customer sites. Work with Marketing Department as needed on presentations and similar projects.
  • Office Duties: Organize meetings and secure office events. Communicate with building management for maintenance related issues, etc. Ensure office-related inventory is properly stocked.
  • General administrative support to ensure efficient operations of all departments.

Ideal Skillsets would include:

  • Excellent written and verbal communication skills
  • Strong attention and commitment to detail
  • Proactive attitude and work ethic
  • Critical thinking skills
  • Time management while multi-tasking and the ability to prioritize task
  • Strong organizational and planning skills
  • Commitment to maintaining confidentiality
  • Proficient ability to detect errors
  • Ideal candidate would enjoy variety and embrace flexibility throughout the work day

Qualification Requirements:

  • Minimum of 1 to 3 years’ experience in an office / administrative role
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, and Outlook.
  • QuickBooks experience preferred but not required
  • High School diploma required – Associates Degree preferred

What We Offer:

  • $55,000 - $70,000 yearly salary (based on experience)
  • Health Insurance, Paid holidays, and PTO
  • Positive work culture and environment
Employment Type
Full-time
Industry
Chemicals, Manufacturing
Job Location
Weymouth, MA, USA
Base Salary
$55000-$70000 Per year
Date posted
June 6, 2024
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