Position title
OFFICE MANAGER - SEATTLE, WA
Description

OFFICE MANAGER - AUBURN, WA

My client is a National, growing, $100MM+ Specialty Chemicals company who is looking to fill the position of Office Manager in their Auburn, WA office. This is an incredible opportunity for someone who is energetic with an upbeat attitude, gets excited about working on projects that may be outside the scope of their core responsibilities, and who is willing to learn and grow within this role to take on other tasks and positions.

The company operates over sixty locations nationwide and has been growing for over 40+ years. Their goal is to serve the needs of companies looking for effective solutions to their cleaning and sanitation challenges. The Seattle operation is located in Auburn, WA, and services customers all over the Greater Seattle area and the State of Washington. We are experiencing impressive growth and are looking for an individual who would like to be a part of our team.

Responsibilities

The Office Manager, under the direction of the General Manager will coordinate the day to day operations for the Seattle office.

  • Accounts Payable and Accounts Receivable: Responsible for all A/P and A/R related functions. Generate and balance month-end accounting reports for the Seattle operation. Maintain and update customer and vendor files. Responsible for generating commission reports for all sales representatives.
  • Collections: Initially, this individual will handle all Collections duties for the Seattle office.
  • Customer Service: Responsible for general correspondence, answering incoming phone calls, and ensuring customer requests are completed
  • Sales Support: Coordinate group and individual sales meetings for the office. Work with sales reps to meet the needs of customers, including administrative tasks, maintaining information for customer files, maintaining marketing material, corresponding with customers on billing related issues. Responsible for processing employee monthly expense reports.
  • Operations Support: Act as secondary point of contact for all Operations related issues, under the direction of the Operations Manager. Assist in organizing incoming service requests and all new customer installs. Act as liaison between sales and operations teams to ensure organized workflow. Responsible for maintenance of all Operations related compliance files. Responsible for entering all inventory and production reports. Assist Operations Manager as needed on preparing schedule for daily deliveries.
  • Marketing: Develop and maintain custom signage and labeling products at customer sites. Work with Marketing Department as needed on presentations and similar projects.
  • Office Duties: Organize meetings and secure office events. Communicate with building management for maintenance related issues, etc. Ensure office-related inventory is properly stocked.
Qualifications

Ideal Candidate:

This is an incredible opportunity for someone who is energetic with an upbeat attitude, gets excited about working on projects that may be outside the scope of their core responsibilities, and who is willing to learn and grow within this role to take on other tasks and positions.

This individual will have anywhere between 1-5 years of experience with excellent computers/MS Office skills. The position can grow beyond the job description into more, e.g. Payroll or other high responsibility functions.

Job Benefits

Salary:  $40,000 - $50,000 per year

Company Benefits:  Health, Dental, 401(k) & more

Employment Type
Full Time
Industry
Chemicals, Administration
Job Location
Auburn, WA, USA
Working Hours
Monday thru Friday: 8AM - 5PM
Base Salary
$40000-$50000
Date posted
September 24, 2019
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