Our client is a nation-wide manufacturer of industrial cleaning chemicals. Our office services customers all over the Greater Pittsburgh Area, southwest Pennsylvania and West Virginia. We are experiencing impressive growth and are looking for an individual who would like to be a part of our team.
The Office Manager, under the direction of the General Manager and Dayton, OH based headquarters will coordinate the day to day operations for our Pittsburgh office.
Accounts Payable and Accounts Receivable: Responsible for all A/P and A/R related functions. Generate and balance month-end accounting reports. Maintain and update customer and vendor files. Responsible for generating commission reports for all sales representatives.
Collections: This individual will handle all Collections duties for the Pittsburgh office with a quarterly bonus opportunity.
Customer Service: Responsible for general correspondence, answering incoming phone calls, and ensuring customer requests are completed.
Sales Support: Coordinate group and individual sales meetings for the office. Work with sales reps to meet the needs of customers, including administrative tasks, maintaining information for customer files, maintaining marketing material, corresponding with customers on billing related issues. Responsible for processing employee biweekly expense reimbursement.
Operations Support: Act as secondary point of contact for all Operations related issues, under the direction of the Operations Manager. Assist in organizing incoming service requests and all new customer installs. Act as liaison between sales and operations teams to ensure organized workflow. Responsible for maintenance of all Operations related compliance files. Responsible for entering all inventory and production reports. Assist Operations Manager as needed on preparing schedule for daily deliveries.
Marketing: Develop and maintain custom signage and labeling for customers. Work with Marketing Department as needed on presentations and similar projects.
Office Duties: Organize meetings and secure office events. Communicate with building management for maintenance related issues, etc. Ensure office-related inventory is properly stocked.
Required Skills/Relevant Experience & Education
High degree of accuracy and attention to detail
Ability to prioritize and manage multiple responsibilities
Solid computer and data entry skills, including working knowledge of Microsoft Excel
Effective verbal and written communication
Minimum 2 years of bookkeeping experience or relevant education